Review an example of a reference letter written by an employer and download a template compatible with Google Docs and Microsoft Word. Also see below for more samples of recommendation letters based on position and relationship, as well as information on how to format reference letters and more templates you can download.
Andrew Lee Atlantic Operations, Inc. John Wilson has worked for me here at Pacific Corp. He started as an intern and quickly rose to an administrative position while still attending classes at Ocean Community College. He quickly became one of our most valued employees, the person everyone went to with questions and special projects.
His dedication and willingness to work long hours to get the job done have made him a favorite team member for everyone on staff. I highly recommend John for your assistant position. In his time at Pacific, he has shown the technical, organizational, and interpersonal skills that make for a truly exceptional administrative assistant. John offers all these skills, plus adaptability and grace under pressure. We will miss having John on our team, but our loss can be your gain.
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Get Started. Subject email reference List the name of the person you're writing a reference for in the subject of an email reference. Salutation If you are writing a personal letter of reference, include a salutation Dear Dr.
Jennings, Dear Ms. Calavan, etc. First Paragraph Explain how you know the person you are recommending, how long you have known them, and why you are qualified to provide a reference for them. Second Paragraph Explain why the person you are recommending is qualified, what they can contribute, and why you are providing a reference letter.
Be sure to use specific examples to speak to their qualifications. Third Paragraph Provide a brief summary of why you are recommending the person. State that you "recommend without reservation" or "strongly recommend" the person or something similar. Conclusion Offer to provide more information and include your phone number.
Signature End your letter with a closing, following by your signature. Include your phone number and email address in the return address section of a hard copy letter or, if you're sending an email, list your contact information under your name in the signature.
Think carefully about saying yes. Make sure you only agree to write the letter if you can write a positive recommendation. It's better to decline than to write something that's less than a strong endorsement of the person's candidacy.
Collect information on the former employee. If it's been a while since you worked with the employee, a resume is a great way to refresh your memory. Take a look at his or her LinkedIn profile, as well. You can also ask the person if there are any points they'd like you to highlight in your letter. Focus on the job description. Ask the former employee for a copy of the job description.
Review it, then write about ways your former employee is a good match for the responsibilities of the position. Or, if you're writing a general recommendation, ask the employee for details about the type of position and industry.
If you know the candidate is applying to be a medical assistant or a salesperson, for example, you can tailor your letter to mention relevant skills and experience accordingly. Include specific examples. In the letter, provide specific examples of ways in which the employee demonstrated various skills. Try to think of examples from when the person worked for you. If you can use numbers to quantify their success, even better. Remain positive. State that you think this person is a strong candidate.
Emphasize this, especially at the beginning and conclusion of the letter.
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